Manager, Medical Operations - Scientific Congress & Meeting Operations

Manager, Medical Operations - Scientific Congress & Meeting Operations

W2 Contract-to-Hire

Location: Redwood City, CA - Hybrid Role

Job Summary:

We are seeking a contract Manager Medical Operations with a focus on supporting scientific congresses and medical meetings across key regions, including the U.S., Europe, and Japan. This individual will play a critical operations role in ensuring seamless logistical coordination and cross-functional alignment for congress activities, including Medical Affairs planning, booth and symposium coordination, internal readiness, and post-congress reporting.

Duties and Responsibilities:

• Project manage Medical Affairs support for scientific congresses and external medical meetings globally.
• Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance.
• Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications.
• Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements.
• Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical).
• Manage the development of internal congress guides, briefing documents, and post-congress summary reports.
• Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities.
• Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics).
• Ensure timely tracking of congress deliverables, budget tracking, and issue resolution.
• Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.).
• Manage documentation related to vendor contracts, content approvals, and HCP interactions.
• Support transparency reporting requirements related to scientific meetings and congresses.

Requirements and Qualifications:

• Project manage Medical Affairs support for scientific congresses and external medical meetings globally.
• Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance.
• Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications.
• Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements.
• Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical).
• Manage the development of internal congress guides, briefing documents, and post-congress summary reports.
• Cross-Functional Collaboration
• Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities.
• Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics).
• Ensure timely tracking of congress deliverables, budget tracking, and issue resolution.
• Compliance & Documentation
• Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.).
• Manage documentation related to vendor contracts, content approvals, and HCP interactions.
• Support transparency reporting requirements related to scientific meetings and congresses.

Preferred Qualifications:

• Project manage Medical Affairs support for scientific congresses and external medical meetings globally.
• Coordinate internal congress planning meetings and timelines, ensuring alignment across Medical Affairs, Commercial, Legal, and Compliance.
• Manage submission tracking and deadlines for scientific abstracts, posters, and presentations in partnership with Medical Communications.
• Liaise with congress organizers to manage logistical details for scientific booth presence, symposiums, and HCP engagements.
• Support Medical booth staffing, internal training materials, and on-site coordination (virtual or physical).
• Manage the development of internal congress guides, briefing documents, and post-congress summary reports.
• Cross-Functional Collaboration
• Serve as a liaison between Medical Affairs and internal functions (including Commercial, Legal, Regulatory, and Compliance) to ensure compliant execution of all activities.
• Assist with contracts and vendor coordination for congress-related services (e.g., medical writers, AV support, booth logistics).
• Ensure timely tracking of congress deliverables, budget tracking, and issue resolution.
• Compliance & Documentation
• Ensure congress activities adhere to internal policies and external regulations (PhRMA, OIG, etc.).
• Manage documentation related to vendor contracts, content approvals, and HCP interactions.
• Support transparency reporting requirements related to scientific meetings and congresses.

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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