Administrative Assistant

Administrative Assistant

W2 Contract

Salary Range: $41,600 - $47,800 per year

Location: Newark, CA - Onsite Role

Job Summary:

We are seeking a motivated Administrative Assistant to provide administrative support for the company's staff, including but not limited to break area support, ordering of various supplies, purchase order creation, and additional administrative support. This position is expected to partner with other administrative team members in a professional and team-oriented approach, working together for the benefit of the full company.

Duties and Responsibilities:

• Management of stockrooms and restocking break rooms.
• Greet visitors and candidates. Ensure signing procedures are being followed.
• Assist with the Administrative Team, including organizing, scheduling, and setting up meetings from the PTGX Admin calendar.
• Perform a variety of routine clerical activities, including monitoring and maintaining files, scanning documents, copying, and/or performing other related activities.
• Coordinate meetings, including conference room details, catering, and scheduling with other internal/external administrative offices.
• Administer general office organization, including ordering supplies, refilling the printer, photocopying, filing, and faxing documents.
• Perform other duties and special projects as assigned.

Requirements and Qualifications:

• High school diploma/GED, BA/BS preferred
• 2-3 years of administrative or equivalent experience
• Must have high degree of professionalism, attention to detail and ability to work with little or no direction; and be a strong team player.
• Must be able to perform the physical aspects of the position, which include, but are not limited to, safe lifting of up to 25lbs.
• MS Office skills desired. Preference given to candidates with very strong PowerPoint skills.
• Biotech/pharma knowledge or experience is preferred.
• Positive attitude and proactive approach.
• Ability to multitask and shift priorities quickly with an outstanding attention to detail.
• Excellent written and verbal communication skills, including grammar, spelling, and editing.
• Must possess exceptional organizational, administrative, and time management skills.
• Must be able to manage sensitive information with a high level of discretion and confidentiality.

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

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