Senior Payroll Specialist

Senior Payroll Specialist

W2 Contract-to-Hire

Salary Range: $104,000 - $114,400 per year

Location: Redwood City, CA - Hybrid Role

Job Summary:

We are seeking a Senior Payroll Specialist to play a critical role in the payroll team. Reporting directly to the Associate Director, Payroll, this position requires a meticulous and motivated individual who thrives in a fast-paced environment and has experience in high-volume, deadline-driven payroll operations. You will work closely with internal stakeholders and external vendors to drive impactful improvements within the payroll team.

Duties and Responsibilities:

• Perform accurate and timely semi-monthly payroll processing for US employees, including semi-monthly, equity, off-cycle, and bonus processing using ADP Workforce Now.
• Verify employee working hours, overtime, PTO, and leave balances in compliance with local labor laws.
• Support equity compensation processing, including RSU, ISO, Non-Qual, and ESPP, ensuring accurate tax treatment and timely reporting.
• Collaborate with the HR team on payroll-related matters, including benefit deductions, leave of absence, onboarding new employees, termination of existing employees, and data validation in ADP.
• Assist with new state payroll tax registrations and ensure that Payroll is in compliance with federal, state, and local tax regulations, wage and hour laws, and company policies.
• Handle year-end processes, including W2 preparation, process tax amendments, and payroll reconciliations.
• Provide payroll information to auditors, tax firms, and internally as requested.
• Serve as the primary point of contact for payroll-related inquiries and foster a collaborative and high-performance work environment with an open and two-way communication ambience.
• Analyze payroll data to identify trends and discrepancies, and provide payroll reports as needed.
• Drive continuous improvement in payroll processes and systems to increase efficiency and reduce errors.

Requirements and Qualifications:

• Bachelor's Degree in Finance, Accounting, or Business with 7+ years of experience in payroll within a public company.
• Minimum 5+ years of recent hands-on experience with ADP Workforce Now.
• Working knowledge and deep understanding of the state and federal labor laws and regulations.
• Ability to work independently, protect and safeguard confidential information, great attention to detail, and able to adapt to changing priorities with a strong focus on quality and accountability.
• Strong project management skills with the ability to anticipate events, prioritize assignments, deal with interruptions, and meet deadlines in a fast-paced and growth-oriented environment.
• Excellent written and verbal communication skills that foster a collaborative work environment.

Preferred Qualifications:

• Experience in Workday and international payroll is a plus.
• Proficient in Microsoft Office, including advanced Excel skills with large amounts of data and pivot tables.

Bayside Solutions, Inc. is not able to sponsor any candidates at this time. Additionally, candidates for this position must qualify as a W2 candidate.

Bayside Solutions, Inc. may collect your personal information during the position application process. Please reference Bayside Solutions, Inc.'s CCPA Privacy Policy at www.baysidesolutions.com.